9 THINGS YOU DIDN'T KNOW ABOUT QUICKBOOKS ONLINE

Cloud accounting has become the norm for many small businesses. The vast benefits of QBO make it a good fit for many.

Side Note: Scroll to the bottom to see the steps on how to add an Accounting Firm to QBO.

QuickBooks Online gets a bad rap at times for many reasons that aren’t always justified. If you tried QBO years ago and didn’t like it you should give it another try. It has come a long way over the years. If you are hesitant to try it because the screen views are different than the desktop version, don’t be. QuickBooks Online is very user friendly. I find it to be easier to use and less clunky than the desktop version.

BELOW ARE SOME FEATURES THAT MAKE QBO ATTRACTIVE TO NEW AND EXISTING QUICKBOOKS USERS.

Cloud Accounting: QBO has bank-level encryption. And since it’s in the ‘Cloud’ you don’t have to worry about backing it up, because it is automatically backed up. However, for those who are leery of this, there are some new third-party apps that do just that.

Unlimited PC use: Since the software is hosted in the cloud and isn’t loaded onto an individual computer it is available on any computer with an Internet connection anywhere in the world!

Automatic Routine Updates: With QBO you don’t have to buy new software annually to get updates and enhancements. Instead, new developments are pushed out routinely to users at no additional fee.

Monthly rate: There are four versions of QBO, which allow the user to select the level of services they need. All plans are offered at a monthly rate and discounts are offered periodically for new subscribers.

User Friendly: The screen views and the navigation bars are user friendly. And one of my favorite features, the bank feed feature has fewer issues than in Desktop and does not cost extra.

Invite your Accountant: QBO is the only QuickBooks product that ties into QuickBooks Online Accountant (QBOA). Your accountant or bookkeeper can easily access your system without any inconvenience. (See below for instructions on how to do this.)

Add payroll: Payroll integrates seamlessly for an additional monthly fee.

Mobile friendly: Apps are available on both Apple and Android phones and tablets. Making it super simple to work on the go!

Add APPS: There are hundreds of 3rd party Apps compatible with QBO. There are apps available for almost any service. Need a more robust way to track inventory? There’s an app for that! Want to integrate document retention and QBO? There’s an app for that! Want to integrate Bill Pay directly with QBO? There’s an app for that too! I could go on, but I think you get it!

As you can see, QBO has some great features that make it attractive especially to an on-the-go user. If you found this article helpful leave a comment and let us know.

How to add an Accountant User in QBO

This is a common question so I thought I would address it here. QBO has two types of user Groups – Users and Accounting Firms.

Click on the Gear in the upper right hand corner. (See screen shot below.)

Under ‘Your Company’ Click ‘Manage Users’

Click the tab labeled ‘Accounting Firms’

Follow the prompts. You will need the professional’s email address to proceed.

Don’t hesitate to contact us! We are happy to talk with you and help you decide if QBO is right for your business.

Already a user of QBO? We can help you too! We offer system reviews and catch up/clean up services.

To schedule a system review and to learn more about our virtual training, click here.

The article is for informational purposes only and should not be construed as business, accounting, tax, or legal advice. Details are subject to change without notice.